FLOW CHART FOR FELLOWSHIP

New Electronic Signature feature on Sponsor form explained below.
Information is sent to Section Office ONLY when application is complete!

Sponsor directs Candidate to go to the Home Page at www.usa-icd.org

Click on Information - Click on Fellowship Process from pull-down menu
For the electronic process to work, everyone involved must use Acrobat Reader 10.0.1 or higher, a free download from this link on our website: Click on Free Adobe Acrobat Reader (if needed) - Download Acrobat 10.0.1 or higher

Candidate opens and fills out 3-page Candidate Information Form (CIF)
When complete, Save as, "Candidate Last Name ICD CIF.pdf "
Candidate sends 3-page CIF by e-mail to Sponsor.

Sponsor fills out Sponsor form (excluding officer names) and signs electronically (see instructions below).

To create your electronic signature for first time, click on "Sign document" icon.
(If icon not visible, click on "Tools", then "Sign document" icon.)
*First time users will click, "A new digital ID – I want to create now."
Next click, "New PKCS#12 digital ID file".
Enter your information.
Choose a password.
Use mouse to left click and drag a box over signature area. Then click on the pen icon "Sign", then on drop down "Sign Document". Type in password. Click "Sign" on pop-up.
Save as "Candidate Last Name ICD sponsor page.pdf ".
*After the first time using electronic signature, click "My existing digital ID" then follow above signature process.

After sponsor signature has been added, click on email icon (envelope) or File at top of Adobe window and click Attach to Email. Sponsor sends electronically signed Sponsor form, 3-page CIF, and letters of support, to Deputy Regent as email attachments. (Note: Signature(s) may not show on PDF form in email window. This is okay. When the recipient opens the file the signature(s) will be there.)

Deputy Regent electronically signs sponsor page (see instructions above), then forwards signed sponsor page, 3-page CIF, and letters of endorsement to Vice Regent as email attachments.
Vice Regent electronically signs sponsor form (see instructions above), then forwards signed sponsor form, 3-page CIF, and letters of endorsement, to Regent as email attachments.

Regent electronically signs sponsor form (see instructions above), then forwards as email attachments - signed sponsor form, 3-page CIF, and letters of endorsement - to Jennifer at the Section Office jennifer@usa-icd.org.
NOTE June 15 deadline: CIFs received after deadline will automatically be placed in the next year’s class.

Section Office acknowledges Receipt of Package to sponsor and Deputy Regent (by postcard)

Candidate Review by Board of Regents

Registrar mails letter inviting Candidate to Fellowship (with Pre-Induction Information Form)
Copy of Invitation letter to Sponsor, Regent, and Deputy Regent

Candidate returns to Section Office the completed Information Form, photo and non-refundable Induction Fee

Section Office mails Candidate letter acknowledging process complete and providing Induction Ceremony details.
Copy of letter to Regent and Deputy Regent

Spring letter to candidate confirms Fellowship Orientation, Induction Ceremony, and Dinner Dance details

Orientation Program

Induction Ceremony

Fellow of the International College of Dentists